PERSONAL ASSISTANT

REF NO: CSP/07/2018
SALARY : R242 475 per annum (Level 07)
CENTRE : Pretoria
REQUIREMENTS : Appropriate Secretarial Diploma or equivalent qualification. 3-5 years’
experience in rendering support to Senior Management. Knowledge of the
relevant legislation/ policies/ prescripts and procedures in the public services.
Computer competency (MS Word, Excel, Outlook, PowerPoint and emails).
Job related skills: Communication skills (Written and Verbal), Facilitation skills
and Report writing skills. Problem solving and decision making. Interpersonal
relations, Professional telephone manner, Organisational skills and ability to
multitask. Service delivery and client orientation, time management and ability
to work long hours. Confidentiality and high level reliability, Confident and
independent. Integrity and honesty. Ability to work under pressure and to tight
deadlines. Document analysis, Planning and Organising. Ability to act with tact
and discretion.
DUTIES : Provide administrative and secretarial support: Ensure the effective flow of
information and document to and from the office of the Chief Director, Ensure
safekeeping of all documentation in the office of the Chief Director, Scrutinize
routine submissions/ reports and make notes and /or recommendations for the
Chief Director. Ensure that travel arrangements are well coordinated,
Schedule and manage appointments. Prepare correspondence and other
information as requested. Coordinate and administer leave register and
telephone accounts for the Unit. Provide logistical support services: Record
minutes/ decisions and communicate to relevant role players, Prepare briefing
notes for the Chief Director, Coordinate Logistical arrangements for meeting
when required. Process and submit subsistence and travel claims. Administer
the demand management plan of the Chief Directorate, Compile draft letters
and submissions as requested. Administer the budget of the office of the Chief

Directorate: Collect and coordinate all documents in relation to the budget of
the Unit, Keeps record of expenditure commitments. Monitor expenditure and
alert the Chief Director of possible over and under spending, Keep a record of
expenditure and other financial commitments for the Chief Directorate. Check
and verify financial reports in support of the Chief Directorate. Provide general
support services: Prepare documents for meetings hosted and/ or attended by
the Chief Director, Circulate documents to other meeting participants and
Provide secretarial support for the Chief Directorate meetings. Perform any
other administrative duties required by the Chief Director and Follow up on
behalf of the Chief Director regarding on the implementation of meeting and
other decisions.
ENQUIRIES : Mr S Matsapola / Ms N Sefiti / (012-393-4359)

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